Salary: £25,000

Location:

Contract Type:

Posted on: 7 July 2022

Description

A leading business based in Wokingham is looking to recruit an Operations and Finance Administrator to join their team.

Role responsibilities to include:

Office duties

  • Managing facilities such as the cleaning contract, tea towels, confidential waste, hygiene bins, window cleaning, maintenance of both coffee machines and milk deliveries
  • Assisting with the ordering, insurance, maintenance, collections, and delivery of motor vehicles
  • Managing utility contracts and being the point of contact
  • Creating marine cargo shipping claims when necessary
  • Ordering packaging supplies, and consumables for the service department
  • To help ensure the smooth running of the office
  • Screening incoming calls, managing the post and emails, booking car services and couriers.
  • Managing and communicating the meeting room calendars
  • Organising travel requirements for Senior Managers and Directors including Hotels, Taxi’s, and Parking
  • Weekly Fire alarm testing and emergency light testing
  • Organsing social events for the company
  • Maintenance (Updating the maintenance task list, liaising with Francisco regarding jobs to be carried out and placing orders for items required for repairs)
  • Secretarial duties for the Executive Team on an Ad Hoc basis, Travel booking and Diary management where necessary.
  • To manage stock for all office supplies such as stationery, paper, printer toner, postage supplies, beverages and food consumables, and some cleaning items
  • Keeping the general office areas and meeting rooms clean and tidy
  • General administration duties, and adhoc projects

Operations duties

  • Preparing monthly sales reports for all brands, copying budget figures, and adding the actual figures
  • Requesting mileage reports from relevant staff, ensuring the private mileage rate and the opening and closing balances are correct
  • Updating the private mileage sheet
  • Downloading the Amex and HSBC monthly credit cards statements and distributing to staff
  • Posting OH invoices (Downloading invoices that don’t come through on the accounts email)
  • Updating the business mileage sheet
  • Sending out mileage balances/cash expenses to relevant staff
  • Sending out remittances to suppliers
  • Allstar fuel card spreadsheet
  • O2 usage report

Ideally confident using Microsoft Excel to an ‘intermediate’ level.

PC Literate with experience on other Microsoft packages; Outlook, Word, PowerPoint.

Hours are Monday – Friday 9 – 5pm + 25 days holiday + other benefits. Salary up to £25k.

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